Record Existing Conditions and Every Proposed Change

Create the existing-condition record

Measure the room, ceiling, openings and fixture centres; photograph finishes, plumbing shutoffs, fan location, visible damage and the route from the entry. Note the home type and approximate construction era without diagnosing concealed moisture or hazardous materials. Existing records and selective investigation should resolve assumptions before demolition pricing.

Define demolition

List every removal, salvage item, temporary protection, disposal route and shutdown. For material that could be disturbed, put the required hazardous-material assessment ahead of demolition; WorkSafeBC tells homeowners to arrange asbestos testing before renovation or demolition. State who stops work and documents an unexpected condition.

Mark every layout decision

Identify each fixture, wall, door, window, fan, light and accessory to keep, replace in place, relocate, add or delete. Attach measured dimensions and flag the decisions that require plumbing, electrical, structural, strata or permit confirmation before products are ordered.

Coordinate rough-ins

Separate plumbing, ventilation, electrical, lighting, heating and structural interfaces, then sequence their openings, rough-ins and inspection holds. A proposal should identify the permit applicant and qualified trade for regulated work rather than burying those responsibilities in a general renovation allowance.

Specify assemblies and finishes

Record substrate preparation, the named waterproofing system, drain connection, transitions, penetrations, setting materials, tile or finish basis, fixtures, accessories and owner-supplied items. Link each layer to current installation instructions and prohibit unreviewed substitutions that break system compatibility.

Define closeout

List required inspections, concealed-work photographs, test or commissioning records where applicable, manuals, care information, spare materials, deficiency dates and warranty evidence. Include an as-built note for approved changes so the owner is not left with only the original proposal.

Create a room requirement schedule

Turn user routines into explicit needs for bathing, toileting, grooming, storage, cleaning, lighting, ventilation and assistance. Rank essential outcomes separately from finish preferences so value decisions do not erase functional requirements.

• Include all regular users
• Record morning or mobility conflicts
• Separate needs from selected products

Draw the keep-move-replace plan

Mark every fixture, wall, door, window, floor area, fan, outlet and control as retained, relocated, removed or new. Link each move to demolition, rough-in, substrate, approval and finish consequences.

• Use measured dimensions
• Identify below-floor access
• Record strata or suite interfaces

Build the acceptance evidence list

Before pricing, specify wet-area details, plumbing and electrical inspections, ventilation records, concealed-work photographs, product data, deficiency review and care information expected at handover. Assign who creates and approves each item.

• Photograph before finishes conceal work
• Track permit closeout
• Keep maintenance instructions

Publish the accepted room scope book

Combine measured plan, user requirements, keep-move-replace schedule, demolition limits, plumbing and electrical changes, wet-area details, ventilation route, fixture and finish schedule, permits, strata or suite constraints and protection. Link every selected product and allowance to a model, quantity or decision deadline. Add inspection, concealed-work photograph, test, deficiency and care records expected at handover. Control revisions and owner approvals. The book should let each trade price and build the same room without claiming that a checklist alone certifies structure, accessibility, waterproofing, ventilation or code compliance. Walk the scope book room-by-room with the accepted proposer and owner before demolition. Resolve who supplies, approves, stores and installs every scheduled item, then issue the meeting decisions under a new controlled revision.

• Freeze plan dimensions
• Assign every rough-in change
• Name wet-area products
• Track authority inspections
• Require indexed closeout evidence